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Steps to Reconcile Transactions in Quickbooks

Posted by antonio on

Quickbooks software allows users to link their bank accounts in the software itself to easily track the list of transactions in their business.  The Reconciliation feature of Quickbooks allows users to match transactions with their bank accounts and credit card statements. The reconcile process allows the users to cross-check the user-generated transactions in the Quickbooks Software. It is advisable to reconcile your Quickbooks accounts on a weekly basis to avoid any kind of discrepancies.

Below listed are some of the factors that you have to consider while reconciling the quickbooks account.

  • LIst of all the transactions in your Quickbooks Desktop accounts that include Banks Fees, Payments, deposits, etc.
  • Browse through all your documents in the Quickbooks account register and match the ending balance of your Quickbooks Account with your bank’s actual balance.
  • Create a backup of the Quickbooks Company file to avoid any kind of data loss.
  • Ensure that the beginning balance of Quickbooks Account and your credit card statement or bank statement is the same.
  • Keep the credit card statement or bank account statement for the reconciliation process.
  • For the statement period, update all the uncleared statement in the Quickbooks Desktop.how to reconcile in Quickbooks

Steps to Reconcile Transaction in Quickbooks

Follow the steps mentioned below to start the reconciliation process. Open the reconciliation window and follow the process.

The Reconciliation WindowReconcile in Quickbooks

Go through the reconciliation window and provide all the required information to start the reconciliation process. You need to select whether you want to reconcile the transactions with your Bank account or credit card statements. Make sure to review all the information provided before moving to the next steps to avoid any kind of error.

Start the reconciliation process by clicking on the Reconcile option in the Banking Menu.

  • Enter the bank account or credit card information in the Accounts field.
  • The statement date will be updated automatically. You can change the statement data as per your requirements. In general, it normally sets for 31 or 30 days after the last statement date.
  • Ensure the beginning balance of your Quickbooks account with the Bank statement. It is calculated by adding all the cleared transactions.
  • Check for the ending balance in the statement and enter it in the ending balance field.
  • Now look for the extra charges such as interest earned or service charges that you haven’t updated earlier. Update these charges in the Interest earned and services charges sections. Make sure to not update a transaction twice in the Quickbooks account.
  • After this, choose the locate discrepancies option to check the local reports of discrepancies and any reconciliation issues in your Quickbooks account.  You can also restart or undo the reconciliation process with the options on Locate discrepancies option.
  • If you have any issue and need to go to the last transactions then click on the Undo reconciliation option.
  • If you have verified everything is accurate then click on the continue option on the reconciliation window.

Reconcile ScreenQuickbooks Reconciliation

After clicking on the Continue option you will be redirected to the Reconcile screen. Here you can modify the transactions as per your account statement. If you have selected all the transactions and the screen is not showing any value then you can click on the reconcile process. Below listed are some of the filters that you can use to reconcile the transactions precisely. 

  • Hide Transactions after Statement End Date: In case you want to see the transaction with the statement end date only to avoid any confusion then you can mark the “Hider transaction after statement End date” option.
  • List of Transaction in Quickbooks Desktop: The transactions in the reconcile screen are divided into two sections- the checks/ Payments for the money sent and Deposite and other credits for the money received. While reconciling Quickbooks account with a credit card, Charges, and cash advances section for all your purchases and  Payment/Credit section for the amount paid to the credit card company.  Check for all the transactions that you have on your account statement of bank or credit card. Make sure to click on the transactions only that are on the list.  Notice the change in the cleared balance field whenever you select a transaction.
  • Cleared Items: This section will save you a lot of time by checking the discrepancies in the items you have marked cleared. Here you will see the total number and amount of all your deposits and checks you have checked. Even some banks provide similar statements.
  • Mark All/ Unmark All: you can use the Mark all/ Unmark all option to select and deselect all the transactions at once. If you reconcile on daily basis and all the transactions are accurate then this feature can save you a lot of time. Make sure the ending and clearing balances are equal in the reconcile screen window.
  • Go to: Click on this option if you are needed to make any changes in the transaction to remove the discrepancies issue.
  • Matched option: Click on this option, if the reconciliation process is for the bank feeds. It will automatically select all the matched transaction from the list.
  • Columns to Display: Click on the display option to view the required fields.
  • Click on the Modify option if you have to make any kind of modification in the Reconciliation window.
  • Click on the leave now option if you want to close the reconcile window.
  • If you have checked all the transactions properly then click on the reconcile now option.

So this was all about how you can reconcile transactions in Quickbooks. If you want to use Quickbooks software on multiple devices then you can use the Quickbooks Remote Access tool to set up the multi-user access.

If you have any queries related to Quickbooks software then contact the experts at Quickbooks.

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Steps to Activate Quickbooks Remote Access Feature

Posted by antonio on

Quickbooks is providing accounting solutions for a decade now. The quality-rich features and services make it one of the prominent accounting solutions for all levels of businesses. With time, it has improved its services to enhance the user experience on the software. In this blog, we will be discussing the Quickbooks Remote access features. We will help you to understand the usage of this Quickbooks feature and how you can activate it.

Introduction to Quickbooks Remote Access Feature

The Quickbooks remote access feature avails the users to access the information on the PC using another computer. It allows users to share and transmit documents over a secure server that requires high-speed internet connection. The Remote Access features of Quickbooks software allow accessing Quickbooks files and documents from ant another computer. In order to make it understand better, we have discussed below some of the advantages of Quickbooks Remote Access feature.Quickbooks Remote Access

Advantages of Quickbooks Remote Access

Below listed are some of the benefits of this feature that you will experience:

  • This feature allows you to print documents with your Local PC using a remote computer.
  • You can copy and paste files from remote and local PC.
  • The feature allows you to share files between both the two pc.
  • Multiple users can access the same Quickbooks Company file simultaneously.
  • You can save a lot of Costs using this feature as you don’t require extra infrastructure for Accountants.
  • This avails a benefit to the clients and managers to check the work of the accountants easily.

With this Quickbooks tool, you can connect to any of the devices that have Quickbooks installed. Hence, if you are using Quickbooks online with your smartphone or tablet then you can connect with them using the Quickbooks Remote access tool.  In case, While working on Quickbooks, if you have got Quickbooks Error 3371 Status Code 11118 then you need to troubleshoot the error quickly.

Quickbooks Remote Access Versions and Pricing

The Quickbooks remote Access feature is available in two versions. You will be required to pay to gain access to this tool in Quickbooks software.

  • Quickbooks Full Desktop($7.75/Month)
  • Quickbooks Access ($3.95/Month)

Quickbooks Remote Access Tool optionsQuickbooks Remote Access tool

Below listed are some of the options that will be supported with  Quickbooks remote access tool.

  • The feature will allow you to switch to the Quickbooks Online version.
  • You can use the tool for Quickbooks remote access.
  • The feature will allow you to host the Quickbooks desktop on the cloud.

How to Activate the Quickbooks Remote Access tool?

These are the steps that you have to follow in order to access the Quickbooks Remote Access tool.

  • Open the Intuit website and sign up for the Quickbooks Remote Access feature.
  • Now login with your Account credentials. Open the Computer from which you want to access the Quickbooks software and then start a browser.
  • Now go to the Intuit website and choose the “Setup Computer” option. The Quickbooks remote access tool installation file will start downloading.
  • Provide a name for this computer in the “name field” and then choose the next option.
  • Make sure to mark an option for the list besides the “Initiate” option every time you log in for a remote session. You need to choose from the following options: 
    • Use Full-Screen View by Default.
    • Automatically Reduce Screen Resolution to Match.
    • Disable this Computer’s Keyboard and Mouse.
    • Make this Computer’s Screen Blank.
  • After this Mark the “Applications” checkbox to access the Quickbooks software remotely on this computer. If you don’t want to pay much then only open the Quickbooks Accounts and then choose the next option.
  • Now mark the authentication box and you will receive a passcode or you can also use your phone number.
  • The passcode will allow you to access the Intuit website to access the Quickbooks software remotely while with the phone number, the tech team will call you to verify and then provide you the passcode. Click on the Finish button to complete the process.

Quick Ways to Access Quickbooks RemotelyRemote Access Quickbooks

  • Start your remote computer and start a browser.
  • Now Login into your account on the remote access website.
  • Click on the Name you have provided and then choose the connect option.
  • After this, enter the passcode in the box that you have received and then choose “End QB remote Access Session once the session is complete” option from the Remote Access drop-down menu.

So this was one of the alternatives to access the Quickbooks Remote Access feature. We have tried our best to help you understand the benefits of the Quickbooks Remote Access tool and how you can activate it. In case you have any queries then feel free to contact experts at Quickbooks.

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Follow the Process to Troubleshoot Quickbooks Error 3371 Status Code 11118

Posted by antonio on

The Quickbooks Error 3371 occurs due to some external issues that need to be troubleshot as soon as the error occurs to avoid any kind of data loss. However,  In order to troubleshoot this error completely, we need to first understand what causes this Quickbooks error first.

Quickbooks Error 3371 Status Code 11118 Introduction

This Quickbooks error code 3371 will occur due to damage to the Quickbooks system files such as entitlementDataStore.ecml that holds all the Licenses and agreements of the Quickbooks software. When you will get this error, an error message will be displayed on the screen which says “Could not initialize license properties”. Once, you will click on the “Ok” option, and another box will be opened on the screen. QuickBooks Error 3371

You might get this error because of the improper shutdown of your computer that causes the damage to the file. Hence, when you try to open the Quickbooks software, it becomes unable to sync the license properties which causes this Quickbooks Error 3371. However, there are some Quick ways available thraugh which you can troubleshoot this Quickbooks Error easily. Let us first have a look at some of the causes of this Quickbooks Error to understand it better.

QUickbooks Error Code 3371 Causes

You might get the Quickbooks Error 3371 due to several reasons that include damage to the Quickbooks Component files or Windows files. Have a look at the reasons mentioned below:

  • The Quickbooks Error 3371 can occurs due to any other component as it says cannot load the license properties. Every time you start the Quickbooks softwaer, it tries to access the damaged QBRegistration.Dat file. 
  • In order to successfully run the Quickbooks software, repair the damaged MSXML components of Windows. 
  • The syncing issues in the Quickbooks software can also arise due to blocking of connection with Quickbooks due to anti-malware softwares.
  • You might get this issue because of outdated windows components. Incomplete windows update can leave the windows components outdated which cannot sync with the Quickbooks Desktop.
  • The Crash com error in Quickbooks can also lead to this error.
  • An Error message that says “Quickbook has stopped working” can stop the Quickbooks software. 
  • This error can also occur due to connection issues.

Troubleshooting Methods for Quickbooks Error Code 3371Quickbooks Error

Method 1 Delete  entitlementDataStore.ecml file

  • Open the windows explorer window by pressing the Windows+ E key.
  • Now go to the following path C:\ProgramData\Intuit\Entitlement Client\V8.QUickbooks Error 3371 Status Code 11118
  • Now select the .ecml file and then delete it.
  • Close the explorer window and restart your device to update the changes.
  • Open the Quickbooks software and try to register the item again.

Method: 2 Update Windows

  • Click on the start menu and click on all programs.
  • Now click on Windows update and then choose “Check for updates” option.
  • If there is any update available then download and install the updates.
  • Follow the prompted instructions to complete the update process.

Method: 3 Install Windows Update

  • Install the latest available windows update.
  • Click on the start menu then go to all programs and then click on windows update.

Method: 4 Rename the entitlement file

  • Press the Windows+E key to start the windows explorer window.
  • Now open the folder where the entitlement file is stored.
  • Right-click on the file and click on the rename option.
  • Rename the file by ending the old at the end. 
  • Now restart your computer to save the changes.
  • Restart the Quickbooks software again and check whether the error has been resolved or not.

So these are some of the Quick methods that you can use if you have encountered Quickbooks Error 3371 Status code 11118. In case, You are getting this error in the Multi-user network then try configuring the Quickbooks Database Server Manager tool. However, if you have any queries related to Quickbooks software or about this error then feel free to get in touch with our experts.

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Steps to Delete a Deposit in Quickbooks Desktop

Posted by antonio on

While updating transactions at Quickbooks, if you have made a wrong entry or transactions in your Quickbooks account then you can delete a deposit in Quickbooks desktop. This feature allows you to keep your accounts clean. We will explain below how you can delete a deposit in Quickbooks Desktop. Quickbooks ensure to provide a quality-efficient user experience to its users. However, there are some complex features in Quickbooks like deleting a deposit that requires some assistance. 

The deposit of payment in the Quickbooks software can be divided into two categories. 

  1. Deposited Payments
  2. Undeposited Payments

There is a whole process that needs to be followed in order to delete a deposit in Quickbooks that is described below. Hence, if you need to know how to delete a deposit then read this blog till the end. However, if you have any other queries then feel free to contact experts at Quickbooks. You can ask for assistance if you have any queries.Delete Quickbooks Deposit

Follow these steps to Delete Deposit in Quickbooks

If you have selected the Deposited option in the register then click on the edit option and then choose the delete deposit option. However, if you need to delete multiple deposits then you have to open the deposits and then click on the delete deposit option.

  • Open the Quickbooks software and click on the list menu.
  • Now click on the chart of accounts from the list and open accounts by double-clicking on it. 
  • Then choose the deposit option.
  • Now select the transaction that you want to delete and click on edit option.
  • Choose the delete line option and then click on the Delete deposit option to completely delete the transaction from the list.Delete Deposit in Quickbooks
  • When prompted click on the “ok” option.

How To Undo a Deposit Payment in Quickbooks

If you want to remove a payment from a deposit in Quickbooks Desktop then follow the given steps:

  • Open the Quickbooks Software and click on the reports deposit option.
  • Click on Banking and then choose Make Deposit option.
  • If you get the windows to deposit payments then click on the cancel option.
  • Browse the earlier transactions by clicking on previous.
  • Select the transaction that needs to be deleted and click on the edit menu.
  • Choose the delete deposit option to complete the removal process.

Follow the process to delete Duplicate Entries in Quickbooks Desktop

If you have mistakenly updated a transaction twice in Quickbooks then there is nothing to worry about. You can easily delete the duplicate transactions in Quickbooks. Follow these steps in order to delete duplicate transactions in Quickbooks.

  • Go to the Quickbooks software and open the company file.
  • Open the banking option and click on Make Deposit.
  • Now select the transaction and then click on the edit menu.
  • Click on the delete option and click on Save option to save the changes.
  • After this, open the chart of accounts from the list menu.
  • Open the undeposited funds and select the duplicate transaction from the list in the bank account register.
  • Click on the Edit menu and choose the delete option.Delete Deposit in Quickbooks Desktop

So these are some of the ways that you can use if you have mistakenly updated a wrong transaction in Quickbooks or you have updated a transaction twice in the Quickbooks software. In this article, we have tried to explain to you how you can delete and undo a wrong transaction from Quickbooks and how you can delete transactions from undeposited funds. Along with these, if you want to set up Quickbooks on multiple devices then make use of the Quickbooks Database Server Manager tool to setup Company files.

In Case, if you have any queries related to this issue or about the Quickbooks softwaer then feel free to contact the Professionals at Quickbooks. They will provide you a quality efficient solution to troubleshoot this issue.

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Installation and Usage of Quickbooks Database Server Manager

Posted by antonio on

Quickbooks Allows Multi-User access modes that allow multiple users to access the Quickbooks software simultaneously. The Quickbooks Database Server Manager tool is required to host multiple computers on the network to run the Quickbooks software. 

This blog will help you to understand the steps to install, update, and use the Quickbooks Database Server manager tool. If you need to know how to Use the Quickbooks Database Server manager tool properly then read this article to the end.Quickbooks Database server manager

Introduction of Quickbooks Database Server Manager

In order to run the Quickbooks Software on multiple devices, it becomes one of the required tools. Below listed are some of the features of Quickbooks database Server Manager.

  • This tool helps to create the network data files for the Multi-user setup. The server manager tool will create the network file for each company files stored in the host computer to make it accessible. You will be needed to set up the Quickbooks Database server manager tool on each computer if you are using multiple versions of the Quickbooks software.
  • With this tool, you will be able to access Quickbooks software on multiple devices.
  • In order to use the Quickbooks Software on multiple devices, make sure to install the QBDBSM tool on all the computers on the network.
  • Once you will install the QBDBSM tool on the network computer, it will add a new user to the list.
  • Ensure to check the version of the database running in the background. It should be always of the current year.

Download Quickbooks Database Server Manager

If you want to operate Quickbooks softwaer on multiple devices then first you will be required to download the Quickbooks Database server manager tool in your host computer. Follow the steps given below to download this tool.

  • Double-click on the Quickbooks Installer to open it.
  • Start the installation wizard and start the internet connection and click on the Next option.
  • Click on the Accept option to approve the terms and conditions after reading it thoroughly and then choose the next option.
  • First, select the network and then choose the installation method from the list.
  • Now enter your license number of the Quickbooks software if required and then choose the “Yes” option to confirm.
  • After this, complete the installation process by following the prompted instructions and then click on Finish.

Steps to Setup QBDBSM ToolSetup QBDBSM

Once you have successfully installed the Database server manager tool then you need to set up the tool successfully to access the Quickbooks software on multiple devices. Follow the steps listed below to successfully set up the QBDBSM tool.

  • Install the Quickbooks Desktop softwaer on the device in which you want to access.
  • Now reboot the server and then create a backup when prompted “An update is required to use with this Quickbooks version”.
  • Once the backup is complete, open the company file.

How to Use Database Server Manager Tool in Quickbooks Desktop

You can use the Quickbooks Database Manager tool to check for the company files and to scan folders. You can easily configure the new company files with this tool and can use it to access Quickbooks on multiple devices.

Steps to Open  QBDBSM tool

  • Click on the start menu.
  • Choose the program and click on Quickbooks.
  • Choose Quickbooks Database server manager tool to open it.

How to Scan Folders in QBDBSM?QBDBSM

  • Start the Database server manager tool from the start menu.
  • Go to the Scan folder tab and then select the folder.
  • In case, you are not sure about the folder then you can scan the entire drive by selecting the drive.
  • Click on the scan option and wait until the process completes.

Steps to Update Quickbooks Database Server Manager tool

If you have already installed the Quickbooks Database server manager tool in your device and needs to update it then follow these steps:

  • Start a browser and open the Intuit website.
  • Download the latest release of the Quickbooks Database Server Manager tool and then install it.
  • After installing, reboot the server and create a backup of the file when you get this message “the company file needs to be updated in order to access this version”.
  • Now follow the prompted instructions to complete the process.

So this way you can update the QBDBSM tool. In this blog, we have explained to you how you can install and use the Quickbooks Database Server Manager tool. However, if you have mistakenly updated a transaction in Quickbooks then don’t worry. Quickbooks allows you to delete deposit in Quickbooks.

If you need to know more about this tool then feel free to contact experts at Quickbooks.